Access and search for a portal

Permissions

Visibility of portals

The visibility of portals for a user in the DAM depends on the portal's sharing settings. Refer to the sharing documentation for more details.

Visibility of assets within a portal

The visibility of assets within a portal is governed by the same rules as in the main DAM system. This means that users will only be able to view the assets they are authorized to see, even when accessing them through a portal.

For example, if a portal contains both assets a user is authorized to view and assets they do not have permission to view, the user will only see the assets they are permitted to access. This ensures that segmentation and access control are always maintained within the portal environment.

How it works

Access the list of Portals

1️⃣ Click on “Boards and portals”

2️⃣ Click on “Portals”

Refine the List of portals with Filters

1️⃣ Click on the 'Roles' filter to narrow down the list of portals based on the user's assigned role in the portal.

• Creator: These are the portals that I have created.

• Collaborator: These are the portals where I have been invited as a collaborator.

• Viewer: These are the portals where I have been invited as a viewer.

• No role: These are the portals where I do not have a specific role but am authorized to view because they are public or internal.

2️⃣ Click on the 'portal type' filter to narrow down the list of portals based on the portal type

Type:

• Public: These are portals that are shared publicly.

• Private: These are portals that are shared privately.

• Internal: These are portals that are shared internally.

➡️ Learn more about portal roles and sharing modes

➡️ Learn how to customize the portal list filters

Refine the list with keywords

Use full-text search to narrow down the list of portals. This search is based solely on the portal's title and description.

Display Archived Portals

1️⃣ Click Show archived portals to view the archived portals

Display Mode

By default, two display modes are available. The user can switch between modes based on their needs:

• Block

• List

Sorting Mode

By default, three sorting modes are available:

• Most recent

• Recently updated (default sorting mode)

• Name