Additional information

Creative workflow with security from security.xml

Here you will find current permissions by role (provided with a starter-kit) transcribed into readable text. This way we hope you can setup appropriate security rules for the creative worklow while using a security from security.xml.

Role 27: Administrator

View Action:

Objects: collaborativebrief, collaborativespace, massimportitem, massimportjob, massimportpreviousitem.
Permission: Any user can view objects regardless of status or ownership.

Delete Action:

Objects: collaborativebrief, collaborativespace, massimportitem, massimportjob, massimportpreviousitem.
Permission: Any user can delete objects regardless of status or ownership.

Insert Action:

Objects: collaborativebrief, collaborativespace, massimportitem, massimportjob, massimportpreviousitem.
Permission: User can create a fresh instance (eg click on the “New” button)

Update Action:

Objects: collaborativebrief, collaborativespace, massimportitem, massimportjob, massimportpreviousitem.
Permission: Any user can update objects regardless of status or ownership.

Change Status Action:

Objects: collaborativebrief, collaborativespace, massimportitem, massimportjob, massimportpreviousitem.
Permission: Any workflow action, such as publishing or archiving, can change the status of objects, regardless of current status or ownership.

Action : view, permission = $anystatus/$anyowner

for objects :

collaborativebrief
collaborativespace
massimportitem
massimportjob
massimportpreviousitem

Action : delete, permission = $anystatus/$anyowner

for objects :

collaborativebrief
collaborativespac
massimportitem
massimportjob
massimportpreviousitem

Action : insert, permission = $newcreation

for objects :

collaborativebrief
collaborativespace
massimportitem
massimportjob
massimportpreviousitem

Action : update, permission = $anystatus/$anyowner

for objects :

collaborativebrief
collaborativespace
massimportitem
massimportjob
massimportpreviousitem

Action : changestatus, permission = $anyaction/$anystatus/$anyowner

for objects :

collaborativebrief
collaborativespace
massimportitem
massimportjob
massimportpreviousitem

Role 28 : Contributor

View Action:

Objects: collaborativebrief, massimportitem, massimportjob
Permission:
- Any user can view these objects if they are the owner.
- Any user can view these objects if they are the team leader.
- Any user can view these objects if they are a team member.

Objects: massimportpreviousitem, collaborativebrief
Permission:
- Any user can view these objects regardless of ownership.

Insert Action:

Objects: collaborativebrief, collaborativespace, massimportitem, massimportjob, massimportpreviousitem
Permission:
- User can create a fresh instance (eg click on the “New” button)

Update Action:

Objects: massimportitem, massimportjob
Permission:
- Any user can update these objects if they are the owner.
- Any user can update these objects if they are the team leader.
- Any user can update these objects if they are a team member.

Objects: collaborativespace
Permission:
- Any user can update Collaborative Spaces if they are the owner.
- Any user can update Collaborative Spaces if they are the team leader.

Objects: massimportpreviousitem
Permission:
- Any user can update massimportpreviousitem regardless of ownership.

Delete Action:

Objects: collaborativespace, massimportitem, massimportjob, collaborativebrief
Permission:
- Any user can delete these objects if they are the owner.
- Any user can delete these objects if they are the team leader.

Objects: massimportpreviousitem
Permission:
- Any user can delete massimportpreviousitem regardless of ownership.

Change Status Action:

Objects: collaborativespace, massimportjob
Permission:
- Any workflow action can change the status of these objects if they are the owner.
- Any workflow action can change the status of these objects if they are the team leader.

Objects: massimportitem
Permission:
- Any workflow action can change the status of massimportitem if the user is the team leader.

Objects: massimportpreviousitem, collaborativebrief
Permission:
- Any workflow action can change the status of these objects regardless of ownership.

Action : view

for objects :

collaborativespace
massimportitem
massimportjob

Permission:

$anystatus/$selfowner
$anystatus/$teamleader
$anystatus/$teammember

for objects :

massimportpreviousitem
collaborativebrief

Permission :

$anystatus/$anyowner

Action : insert

for objects :

collaborativebrief
collaborativespace
massimportitem
massimportjob
massimportpreviousitem

permission :

$newcreation

Action : update

for objects :

massimportitem
massimportjob

permission :

$anystatus/$selfowner
$anystatus/$teamleader
$anystatus/$teammember

for objects :

collaborativespace

permission :

$anystatus/$selfowner
$anystatus/$teamleader

for objects :

massimportpreviousitem

permission :

$anystatus/$anyowner

for objects :

collaborativebrief

permission :

$anystatus/$selfowner

Action : Delete

for objects :

collaborativespace
massimportitem
massimportjob

permission :

$anystatus/$selfowner
$anystatus/$teamleader

for objects :

massimportpreviousitem

permission :

$anystatus/$anyowner

for objects :

collaborativebrief

permission :

$anystatus/$selfowner

Action : Changestatus

for objects :

collaborativespace
massimportjob

permission :

$anyaction/$anystatus/$selfowner
$anyaction/$anystatus/$teamleader

for objects :

massimportitem

permission:

$anyaction/$anystatus/$teamleader

for objects :

massimportpreviousitem

permission:

$anyaction/$anystatus/$anyowner

for objects :

collaborativebrief

permission :

$anyaction/$anystatus/$selfowner

Role 29 : Reader

View Action:

Objects: collaborativespace, massimportitem, massimportjob
Permission:
- Any user can view these objects if they are the owner.
- Any user can view these objects if they are a team member.

Objects: massimportpreviousitem, collaborativebrief
Permission:
- Any user can view these objects regardless of ownership.

Insert Action:

Objects: collaborativebrief, collaborativespace, massimportjob
Permission:
- Insertion is never allowed.

Objects: massimportitem, massimportpreviousitem
Permission:
- User can create a fresh instance (eg click on the “New” button)

Update Action:

Objects: collaborativebrief, collaborativespace
Permission:
- Updating is never allowed.

Objects: massimportitem, massimportjob
Permission:
- Any user can update these objects if they are a team member or the owner.

Objects: massimportpreviousitem
Permission:
- Any user can update massimportpreviousitem if they are the owner.

Delete Action:

Objects: collaborativebrief, collaborativespace, massimportjob
Permission:
- Deletion is never allowed.

Objects: massimportitem
Permission:
- Deletion is allowed only for self-owned items.

Objects: massimportpreviousitem
Permission:
- Any user can delete massimportpreviousitem if they are the owner.

Change Status Action:

Objects: massimportpreviousitem
Permission:
- No permission for changing status.

Objects: massimportitem
Permission:
- Any workflow action can change the status of massimportitem if the user is the owner.

Objects: collaborativespace, massimportjob, collaborativebrief
Permission:
- Changing status is never allowed.

$anystatus: Any state
$anyowner: No restriction on ownership
$newcreation: Creating a fresh instance (eg click on the “New” button)
$anyaction: Any workflow action (including publishing and archiving actions)
$teammember : surfer is in instance’s team prop value
Keyword’s activation conditions :
- The structure must have this tag : pkg/security/collaborative
- The structure must have a team property which is a childmultilngdb of user
$teamleader : surfer is team’s leader
Keyword’s activation conditions :
- The structure must have this tag : pkg/security/collaborative
- The structure must have a jobowner property which is a child of user
$never : surfer not allowed

Setting Up Permissions and Roles

Status of assets created with the creative workflow

The current behavior is configured by a damutils configuration, which enables the transition of all assets created through the creative workflow to the published status (ID 6).

Previous configuration :

New configuration :

    {
        "objectSelector": "#damobject",
        "preventGuard": {
            "classAlias": "negate",
            "input": {
                "preset": "isSpaceAsset"
            }
        },
        "workflowTrigger": [
            "publish"
        ]
    },

This configuration means that all assets created from spaces will get it’s status modified to published by the publish action.

So if you want to change the status of asset created with the creative worfklow, you will have to change the action called in worfklowTrigger

If new workflow status added, how will notifications behave

We are currently sending email notifications on each status change for each teammember or only for the owner according to PACKAGED_CreativeWorkflow.send_notification_to_team 's value.

Here you will find more detailed information about the notification system setup for the creative workflow.

As status change email notification are based on the delayed notification system, if you want to add a customized behaviour for a specific status (for example), you will have to create your own Groovy script (you can check existing ones for inspiration).

and update the configuration of PACKAGED_CreativeWorkflow.batch_topics_processors. You will have to follow the instructions described in the link provided above.