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Permissions
Asset status
By default, both contributors and administrators are authorized to manage asset statuses within workspaces. Administrators have this capability across all workspaces, while contributors are limited to managing asset statuses within the workspaces they have created.
Readers do not have the permission to manage asset statuses, but they are able to view the status of assets.
Indexing status
The indexing statuses is manageable by all members of the space.
➡️ To learn more about general roles and licensing and default configuration, please refer to the documentation.
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Both workflows operate independently, yet they converge at a critical point: an asset must achieve a "validated" status in both workflows before it can be published on the DAM. This dual validation allow more flexibility for teams.
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Status change
To change a status, follow these steps:
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To be checked: The asset needs verification. This status is automatically triggered right after the upload of a new asset or a new version.
Under review: The status "Under Review" indicates that the asset requires attention for comments or requested revisions. This status serves as a prompt for the designer or agency to check the asset and address any feedback or modifications that have been suggested.
In Approval: The asset has undergone an initial validation and must be reviewed by specific individuals (such as legal advisors, heads of departments, etc.). This stage is optional and won’t suit all assets.
Approved: The asset has been approved for distribution. This status confirms that the asset has passed all required checks and validations, and is now ready for use or publication as neededpublication in the DAM.
Rejected: The asset has not been selected or approved. This status is applied when the asset does not meet the required standards or specifications, or if it is decided that the asset is not suitable for the intended purpose.
Users can also utilize the "Ask for Approval" feature, which allows requesting one or multiple approvals simultaneously or sequentially. Learn more about this functionality!
Default indexing workflow
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Incomplete: This status is automatically triggered when at least one mandatory metadata field is missing. It serves as an indicator that further information is needed on that asset in terms of metadata.
Ready: This status is automatically set when all required metadata fields have been filled in. It signifies that the asset's metadata is complete and ready for publication on the DAM.
Under Review: This is a manual status that can be used when a user needs to set aside certain assets for later review. This may be because additional information is needed, or because validation from another team member is required. This status allows for flexibility in handling assets that are not yet finalized or require further attention.
How to personnalize the workflow
➡️ More about workflow configuration