Roles and licencing

Owned by Emilie Nucci
Last updated: Oct 18, 2024
3 min read

Summary of features based on license type (paid/free)

 

Paid

Free

Assets management

 

 

View assets

 

X

Download assets

 

X

Upload assets

The user will be able to enter metadata only during the upload process.

 

X

Update assets and publish

X

 

Delete assets

X

 

Update assets status

X

 

Value lists management

 

 

View values

 

X

Create new values

 

X

Edit Values

X

 

Delete Values

X

 

Update values status

X

 

Global permissions

 

 

Edit an image (export a cropped, resized or no-background version of the image)

 

X

Generate a video extract

 

X

Share on social networks

 

X

Boards

 

 

Create a public board

 

X

Share a public board by email

 

X

Share a board by email

 

X

Administration

 

 

Manage users

X

 

Manage Homepage

X

 

Manage Roles

Coming soon

 

Manage Data Model

Coming soon

 

Manage Portal (search, logo, colors, pages)

Coming soon

 

Creative workflow

 

 

Create and manage Workspaces

Including

  • Invite/remove collaborators

  • Delete a space

  • Archive a space

X

 

Manage Assets Status in Workspaces

Including :

  • Publish Assets

  • Ask for approval feature

X

 

Other features in Workspaces

Including :

  • Browse assets

  • Upload assets

  • Comment assets

  • Compare versions

  • Edit metadata

 

 

X

Portals (10 portals for free)

 

 

Access portals free

View portals

X

X

Create Portals free

Create portal

X

X

Manage all Portals free

Manage all portals, not just the ones you created or contribute to

X

X

 

Default configuration of Starter Kit role types with indications of paid and free functions.

The table shows the default rights applied to the three types of roles included with the Starter Kit:

  • Administrator Type

  • Contributor Type

  • Reader Type

The label free indicates that a feature is not subject to licensing, and its configuration can be adjusted for any type of role from the role configuration interface, whether paid or free. Adjustments should be made based on the client's needs.

The label Paid indicates that a feature is subject to licensing, and the configuration can only be adjusted for paid role types from the role configuration interface. Features with this label cannot be activated from the role configuration interface for free users.

 

 

Administrator type (PAID)

Contributor type (PAID)

Reader type (FREE)

Assets management

 

 

 

View assets free

X

All assets regardless of the asset status

X

  • Draft = Only assets I have created

  • Published = All assets

  • Archived = Only assets I have created

  • Under validation = Only assets I have created

  • Rejected = Only assets I have created

X
All assets under the published status only

Download assets free

X

X

X

Upload assets free

The user will be able to enter metadata only during the upload process.

X

X

 

Update assets and publish Paid

X

All assets regardless of the asset status

X

  • Draft = Only assets I have created

  • Published = Not authorized

  • Archived = Not authorized

  • Under validation = Not authorized

  • Rejected = Only assets I have created

Not available for free users

Delete assets Paid

X

All assets regardless of the asset status

X

  • Draft = Only assets I have created

  • Published = Not authorized

  • Archived = Not authorized

  • Under validation = Not authorized

  • Rejected = Only assets I have created

Not available for free users

Allowed workflow actions Paid

X

All actions regardless of the asset status

X

  • Submit for approval = Only assets I have created

  • Re-index = Only assets I have created

  • Publish = Not authorized

  • Archive= Not authorized

  • Reject = Not authorized

Not available for free users

Value lists management

 

 

 

View values free

X

All metadata regardless of the status

X

Metadata open to contribution :

  • Candidate = All metadata

  • Published = All metadata

  • Archived = Not authorized

  • Rejected = Not authorized

Metadata closed to contribution :

  • All metadata under the published status only

X
All metadata under the published status only

Create new values free

X

All metadata open and closed to contribution

X

Metadata open to contribution only

 

 

 

Edit Values Paid

X

All metadata (open and closed to contribution) regardless of the status

X

Metadata open to contribution only :

  • Candidate = Only metadata I have created

  • Published = Not authorized

  • Archived = Not authorized

  • Rejected = Only metadata I have created

Not available for free users

Delete Values Paid

X

All metadata (open and closed to contribution) regardless of the status

X

Metadata open to contribution only :

  • Candidate = Only metadata I have created

  • Published = Not authorized

  • Archived = Not authorized

  • Rejected = Only metadata I have created

Not available for free users

Allowed workflow actions Paid

X

All metadata (open and closed to contribution) regardless of the status

X

Metadata open to contribution only :

  • Rework = Only metadata I have created

  • Publish = Not authorized

  • Archive = Not authorized

  • Reject = Not authorized

Not available for free users

Global permissions

 

 

 

Edit an image (export a cropped, resized or no-background version of the image) free

X

X

X

Generate a video extract free

X

X

X

Share on social networks free

.

 

 

Boards

 

 

 

Create a public board free

X

 

 

Share a public board by email free

X

 

 

Share a board by email free

X

X

X

Creative workflow

 

 

 

Create and manage Workspaces Paid

Including

  • Invite/remove collaborators

  • Delete a space

  • Archive a space

X
For all workspaces

X
For my workspaces + Workspaces in which I collaborate

Not available for free users

Manage Assets Status in Workspaces Paid

Including :

  • Publish Assets

  • Ask for approval feature

X
For all workspaces

X
For my workspaces + Workspaces in which I collaborate

Not available for free users

Other features in Workspaces free

Including :

  • Browse assets

  • Upload assets

  • Comment assets

  • Compare versions

  • Edit metadata

 

X
For all workspaces

X
For my workspaces + Workspaces in which I collaborate

X
Workspaces in which I collaborate only

Portals (10 portals for free)

 

 

 

Access portals free

View portals

X

X

X

Create Portals free

Create portal (10 portals for free)

X

X

 

Manage all Portals free

Manage all portals, not just the ones you created or contribute to

X

 

 

Administration

 

 

 

Manage users Paid

X

 

 

Manage Homepage Paid

X

 

 

Manage Roles Paid

Coming soon

 

 

Manage Data Model Paid

Coming soon

 

 

Manage Portal (search, logo, colors, pages) Paid

Coming soon

 

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